Town of Whitchurch-Stouffville
Council Agenda

Wednesday, June 18, 2025 at 10:00 A.m. - 3:00 P.m.

Council Chambers

111 Sandiford Drive

Anyone wishing to speak to Staff Reports listed on the
agenda may attend the meeting in person or
electronically.

Deputation Request Forms must be submitted to the Clerk at by 9:00 a.m. the day of the meeting.

The meeting may be viewed live online at
townofws.ca/cmlivestream

Council Meetings will be video-recorded and made
available online at townofws.ca/councilcalendar

Please note this meeting will begin at 10:00 a.m. Council will recess for lunch at approximately 12:15 p.m. and reconvene the meeting sharply at 1:00 p.m.

In order to manage the agenda and try to provide the public with a timeframe when items will be addressed, the agenda has been broken into two sections (10:00 a.m. and 1:00 p.m.). Please note that this is just a guide and Council may, with a majority vote of Council decide to bring items forward to deal with at any time.

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This section of the agenda will begin at 10:00 a.m

1.

Call to Order

2.

Mayor for the Day

3.

Town Land Acknowledgement

4.

Declaration of Pecuniary Interest

5.

Adoption of Minutes

5.1

Regular Council Minutes - June 4, 2025

6.

Recognitions

6.1

Stouffville Recipients of the King Charles III’s Coronation Medal

Lina Bigioni
Glenn Crosby
Rochelle D’Souza
Wayne Emmerson
Margaret Grandison
Sivan Ilangko
Ray McNeice
Lindsay O’Connor
Curtis Roach
Fred Robbins
Gordon Roberts
Susan Tucker
Saanvi Tonse

6.2

Stouffville Recipient of the Home Sprinkler Coalition Award

Fire and Emergency Services
*This recognition will be heard at 1:00 p.m.

7.

Presentations

* Please note the Chair may bring forward any deputation(s) and/or staff reports directly following a presentation for consideration by Council.

7.1

DS-032-25 Westfield Estates Neighbourhood Land Use Study Update Presentation

Presentation by Ute Maya-Giambattista, O2 and Cam Parkin, O2
(Refer to Item 9.20, DS-032-25)

7.2

DS-028-25 Parks Plan and Parkland Dedication By-law Update Presentation

Presentation by Ute Maya-Giambattista, O2, David Mair, O2 and Nancy Neale, Watson

(Refer to Item 9.19, DS-028-25)

This section of the agenda will begin at 1:00 p.m.

7.3

2025 Asset Management Plan - Levels of Service

Presentation by SLBC Inc. 

(Refer to Item 9.18, FI-011-25) 

7.4

Audited Financial Statements

Presentation By Maria Khoushnood, KPMG, Jeremy Harness, Commissioner of Finance / Treasurer & Lauren Cusato, Finance Specialist

(Refer to Item 9.17, FI-012-25)

8.

Deputations

8.1

Lisa McKee, Stouffville Resident

Requests support for inclusive programming

8.2

Laura Miller, Desjardin Representative

Tiny Forest - Stouffville Proposal 

8.3

Michael Matthy, Applicant

To provide an overview presentation of the proposal regarding 12724 12822 Tenth Line - Newstone/Tondream Draft Plan and Re-zoning.
(Refer to Item 9.3, DS-025-25)

8.4

David McKay, MHBC Planning representing Ambria (Lincolnville) Limited

To provide an update to Town Council on the revisions that have taken place to the proposal since the Public Planning Meeting in March 2025.  
(Refer to Item 9.2, DS-024-25)

9.

Consent Agenda

9.1

CPS-012-25 Municipal Law Enforcement Levels of Service

• 1. That Council endorse the various levels of service as outlined in this report.

9.2

DS-024-25 Proposed Zoning By-law Amendment and Draft Plan of Subdivision for 12762 Tenth Line (ZBA20.013 & 19T(W)-20.007) Ambria (Linconville) Ltd.

Proposed Zoning By-law Amendment and Draft Plan of Subdivision for 12762 Tenth Line (ZBA20.013 & 19T(W)-20.007) Ambria (Linconville) Ltd.

• 1. That Council approve Draft Plan of Subdivision File No 19T(W)-20.007 and Zoning By-law Amendment File No. ZBA20.013, to facilitate the development of stacked townhouses and a mixed-building, comprising of 506 residential units;
  2. That Council direct staff to issue a Notice of Decision by approving Draft Plan of Subdivision File No 19T(W)-20.007 to facilitate the creation of four (4) blocks for the development of a mixed-use building and residential stacked townhouse subdivision, as shown on Attachment 3, subject to the Conditions of Approval set out in Attachment 4 to this Report;
  3. That Council direct staff to forward the By-law 2025-055-ZO, being a By-law rezone the subject lands from Agricultural (AG) to Residential New Four Exception 29 [RN4(29)] and Residential New Five Exception Eight Holding Symbol Forty Eight [RN5(8)(h-48)] and direct staff to issue a Notice of Passing; and,
  4. That Council confirm that notwithstanding the proposed Zoning By-law Amendment is different from that proposed at the March 5, 2025 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required in accordance with Section 34(17) of the Planning Act.

9.3

DS-025-25 Applications for Zoning By-law Amendment and Draft Plan of Subdivision at 12724 and 12822 Tenth Line for Newstone Development [Town File Nos. ZBA19.012 and 19T(W)19.002]

• 1. That Council direct staff to bring forward the By-law No. 2025-052-ZO to amend the Town of Whitchurch-Stouffville Comprehensive Zoning By-law 2010-001-ZO to rezone the lands from Agricultural (AG) and Environmental (ENV) zones to Residential New Four Exception Twenty Seven holding symbol forty eight [RN4(27)(h-48)], Residential New Four Exception Twenty Eight [RN4(28)], Residential New Five Exception Five [RN5(5)], Residential New Five Exception Six holding symbol forty eight [RN5(6)(h-48)], Residential New Five Exception Seven holding symbol forty eight [RN5(7)(h-48)], Open Space (OS) and Environmental (ENV) zones;
  2. That Council approve the Conditions of Draft Plan Approval of Subdivision and the Phasing Plan, attached as Attachment 3 to this report, for File No. 19T(W)19.002;
  3. That Council direct staff to issue Notice of Decision for the Draft Plan of Subdivision and Notice of Passing for the Zoning By-law No. 2025-052-ZO, for the aforementioned applications as required by the Planning Act; and
  4. That Council confirm that notwithstanding that the proposed Zoning By-law Amendment as attached to this report is different than the Zoning By-law amendment as proposed at the September 29, 2021 Statutory Public Meeting and December 11, 2024 Council meeting, the revisions are minor in nature and that no further statutory Public Meeting is required.

9.4

DS-026-25 Application for Zoning By-law Amendment at 17019 Woodbine Avenue for Pickering College (File No. ZBA25.003)

• 1. That Council direct staff to bring forward the By-law No. 2025-056-ZO to amend the Town of Whitchurch-Stouffville Comprehensive Zoning By-law 2010-001-ZO by applying a site specific Agricultural Exception Fourteen Zone [AG)(14)] to the westerly portion of the subject property, and Agricultural Exception Fourteen Holding Symbol One [AG(14) (h-1)] Zone to the easterly portion the subject property; and,
  2. That Council confirm that notwithstanding that the proposed Zoning By-law Amendment differs from that proposed at the April 16, 2025, Statutory Public Meeting, the revisions are minor in nature, and that no further Statutory Public meeting is required.

9.5

DS-027-25 Official Plan Amendment 136 - Ballantrae-Musselman’s Lake Secondary Plan Area Update

• 1. That Council direct Town staff to work to support Regional staff on the Phase 2 Long-Term Growth Phase 2 Water and Wastewater Servicing Feasibility Study.
  2. That Council direct staff to continue to communicate with the Province to address partial servicing limitations in Ballantrae-Musselman’s Lake.
  3. That Council direct staff to undertake an Official Plan Amendment to incorporate OPA136 policies into the Town’s new Official Plan, once the new Official Plan is approved by the Province.

9.6

DS-029-25 Revision to Draft Plan of Subdivision Approval at 11776 Highway 48 (MZO1) [File No. 19T(W)-20.004]

• 1. That Council direct Staff to issue a Notice of Decision to approve Revisions to Draft Plan of Subdivision File No. 19T(W)-20.004, subject to the Conditions as set out in Attachment 3 to Report No. DS-029-25, in accordance with Section 51(31) of the Planning Act.

9.7

DS-030-25 Revision to Draft Plan of Subdivision Approval at 11861 and 12045 McCowan Rd (MZO3) [File No. 19T(W)-22.004]

• 1. That Council direct Staff to issue a Notice of Decision to approve Revisions to Draft Plan of Subdivision File No. 19T(W)-22.004, subject to the Conditions as set out in Attachment 3 to Report No. DS-030-25, in accordance with Section 51(31) of the Planning Act.

9.8

DS-031-25 Village of Stouffville Advisory Committee Update

• 1. That Council approves the 2025 Village of Stouffville Advisory Committee (VSAC) Work Plan, and the associated budget allocation as outlined in this report.

9.9

DS-033-25 - 14609 Woodbine Ave - Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium

• 1. That Council approve Draft Plan of Subdivision File No 19T(W)-20.005, Draft Plan of Condominium File No. CDM20.003, and Zoning By-law Amendment File No. ZBA20.005, to facilitate the creation of nine (9) new residential lots for a total of ten (10) single detached dwelling lots, two open space blocks and a new street within a Plan of Condominium;
  2. That Council direct Staff to issue a Notice of Decision by approving Draft Plan of Subdivision File No. 19T(W)-20.007 and Draft Plan of Condominium File No. CDM20.003, to facilitate the creation of four (4) blocks and ten (10) single detached dwelling lots, under a single registered M-Plan, as shown on Attachments 3 and 4, subject to the Conditions of Approval set out in Attachment 5 to this Report;
  3. That Council direct staff to bring forward the By-law 2025-053-ZO, being a By-law to amend the Town’s Comprehensive Zoning By-law 2010-001-ZO to rezone the lands located at 14609 Woodbine Avenue from Development Reserve (D) zone to Residential Private Services zone with Exception Nine [RPS(9)] and Residential Private Services zone with Exception Ten [RPS(10)]; and
  4. That Council confirm that notwithstanding the proposed Zoning By-law Amendment is different from that proposed at the September 28, 2022 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required in accordance with Section 34(17) of the Planning Act.

9.10

CPS-009-25 Commemorative Lighting Policy

• 1. That Council approve the addition of Commemorative Lighting to the Municipal Flag Policy (AP No. 96), as outlined in Attachment 1; and further that the policy be renamed to Municipal Flag & Commemorate Lighting Policy.

9.11

CPS-010-25 Revised Public Notice Policy

• 1. That Council approve the revised Public Notice Policy.

9.12

CPS-011-25 Firearms By-law Review

• 1. That Council direct staff to bring forward an updated Firearms By-law in the fall of 2025 based on the recommendations set out in section 3.3 of this report.

9.13

EPW-011-25 Award of DC Eligible Projects to Bethesda Road Developments Limited (BRDL) and TH (Bethesda) Developments Inc. under the Town’s Procurement By-Law and Development Charge Background Study

• 1. That Council authorize the advancement of DC eligible projects W01, WW17, and WW18 to the 2025 Capital Budget;

  2. That Council authorize the award of the design and construction of DC eligible projects part of WW17 and WW33 to Bethesda Road Developments Limited (BRDL);

  3. That Council authorize the award of the design and construction of eligible projects W01, part of WW17, and WW18 to TH (Bethesda) Developments Inc.;

  4. That Council direct staff to enter into the necessary agreements with the developer Bethesda Road Developments Limited (BRDL), subject to the Town’s legal department review and amendments;

  5. That Council direct staff to enter into the necessary agreements with the developer TH (Bethesda) Developments Inc., subject to the Town’s legal department review and amendments; and

  6. That Council authorize the Mayor and Clerk to execute the necessary

     documents.

9.14

EPW-012-25 Revised Delegation of Authority By-law

• 1. That Council bring forward a bylaw to amend the Delegation of Authority By-law 2024-123-RE to reflect the change in delegated authority, allowing the Commissioner of Engineering and Public Works to determine the required security amount for pre-servicing and servicing agreements related to development applications on a case-by-case basis.

9.15

CS-005-25 Grant Application for Facilities Energy Conservation and Feasibility Study

• 1. That Council direct staff to submit an application to the Green Building Retrofit Fund in the maximum amount of $200,000 to support the completion of a $250,000 ASHRAE Level III Energy Conservation Study focused on municipal facilities and renewable energy opportunities;

  2. Funding for the Town’s share of the Study to be reallocated from Facility Lifecycle Upgrades within the approved 2025 Capital budget;

  3. That Council authorize the Mayor and Clerk to execute any associated agreements, declarations, or documentation as required to secure funding.

9.16

FI-013-25 Repeal and Replace By-Law 2025-048-FI

• 1. That Council repeal By-law 2025-048-FI; and
  2. That Council bring forward a replacement By-law to establish rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2025.

9.17

FI-012-25 2024 Audited Financial Statements

• 1. That Council receive the Audit Findings Report and presentation for information, presented as Attachment 1;
  2. That Council approve the 2024 Draft Audited Consolidated Financial Statements of the Corporation of the Town of Whitchurch-Stouffville, presented as Attachment 2;
  3. That Council approve the 2024 Draft Audited Financial Statements of the town of Whitchurch-Stouffville Trust Funds, presented as Attachment 3;
  4. That Council receive the 2024 Statement of Reserves and Reserve Funds, presented as Attachment 5;
  5. That Council receive the 2024 Treasurer’s Statement of Development Charges, presented as Attachment 6; and
  6. That Council receive the 2024 Report on Building Fees, presented as Attachment 7.

9.18

FI-011-25 2025 Asset Management Plan - Levels of Service

• 1. That Council approve the draft 2025 Asset Management Plan for the proposed levels of service and the accompanying presentation.

9.19

DS-028-25 Parks Plan and Parkland Dedication By-law Update

• 1. That Council receive Report No. DS-028-25 for information.

9.20

DS-032-25 Westfield Estates Neighbourhood Land Use Study Update

• 1. That Council receive Report No. DS-032-25 for information.

9.21

Council Memorandum from Economic Development and Tourism Officer, re: Village of Stouffville Advisory Committee (VSAC) Input on Staff Report Staff Report EPW-009-25 Waste Collection Option - Downtown Village Business Area (Alberta Street to Park Drive)

• 1. That Council receive the memorandum for information.

10.

Action Items Requiring Separate Discussion

10.1

EPW-009-25 Waste Collection Operations – Downtown Village Business Area (Albert Street to Park Drive)

• 1. That Council direct staff to proceed with one of the options as outlined in Section 4 of this report.

11.

Member Motions

12.

By-laws

12.1

2025-052-ZO BEING A BY-LAW to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands located at 12724 and 12822 Tenth Line.

12.2

2025-053-ZO BEING A BY-LAW to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands located at 14609 Woodbine Avenue.

12.3

2025-054-EM BEING A BY-LAW to provide for the payment of a Remuneration Allowance to Members of Council who cease being Members of Council and to repeal By-law 2021-081-EM

12.4

2025-055-ZO BEING A BY-LAW to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands located at 12762 Tenth Line.

12.5

2025-056-ZO BEING A BY-LAW to amend By-law No. 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands located at 17019 Woodbine Avenue.

(Report DS-026-25)

12.6

2025-057-FI BEING A BY-LAW to establish rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2025 and to provide for the collection thereof and to repeal By-law 2025-048-FI.

13.

New/Other Business

14.

Closed Session

14.1

Memorandum Update from Mayor Lovatt re. Civic Utility

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board- Municipal Act, Sec. 239(2)(K) 

15.

Reconvene in Public Session

16.

Confirmatory By-law

17.

Adjournment