Town of Whitchurch-Stouffville
Council Revised Agenda

Wednesday, June 19, 2024 at 1:00 P.m. - 3:00 P.m.

Council Chambers

111 Sandiford Drive

Anyone wishing to speak to Staff Reports listed on the
agenda may attend the meeting in person or
electronically. To attend electronically contact the Town
Clerk at by noon (12 PM) the
business day prior to the meeting to register.

The meeting may be viewed live online at
townofws.ca/cmlivestream

Council Meetings will be video-recorded and made
available online at townofws.ca/councilcalendar

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1.

Call to Order

2.

Town Land Acknowledgement

3.

Declaration of Pecuniary Interest

4.

Adoption of Minutes

4.1

Regular Council Meeting Minutes - June 5, 2024

• That Council adopt the Regular Council Meeting Minutes of June 5, 2024, as circulated.

5.

Recognitions

5.1

WSFES Prehospital Care Program - Lightning Bolt Award

5.2

HRD Canada's Best Places to Work 2024 Award 

6.

Presentations

6.1

Town of Whitchurch-Stouffville Non-Core Asset Management Plan 

Aman Singh and Akeel Ali, SLBC Inc.

(Refer to Item 8.8, Report No. FI-008-24)

6.2

Town of Whitchurch-Stouffville Parks Plan and Parkland Dedication By-law 

Ute Maya-Giambattista, Principal, O2 Planning and Design

(Refer to Item 8.3, Report No. DS-031-24)

• That the presentation from Ute Maya-Giambattista, Principal, O2 Planning and Design on Town of Whitchurch-Stouffville Parks Plan and Parkland Dedication By-law be received for information.

7.

Deputations

7.1

Superintendent Sony Dosanjh and Inspector Brad Weick, York Regional Police 5 District

• That the deputation from Superintendent Sony Dosanjh and Inspector Brad Weick, York Regional Police 5 District, be received for information. 

8.

Consent Agenda

• That Council approve Items 8.2, 8.4, 8.5, 8.6, 8.7 on the Consent Agenda and adopt the recommendations contained therein.

8.2

Report No. DS-030-24 Westfield Estates Neighbourhood Land Use Study

• 1) That Council receive Report No. DS-030-24 for information.

8.4

Report No. DS-032-24 Revision to Draft Plan of Subdivision Approval (19T-90.001) - 12131 Woodbine Avenue

• 1) That Council direct Staff to issue a Notice of Decision to approve Revisions to Draft Plan of Subdivision File No. 19T-90.001, subject to the conditions as set out in Attachment 4 to Report No. DS-032-24, in accordance with Section 51(31) of the Planning Act. 

8.5

Report No. DS-033-24 Report Recommending Draft Plan Approval and Zoning By-law Amendment Application, 5731 Bethesda Road for Bethesda Road Developments – Fieldgate (File Numbers: 19T(W)-22.002 and ZBA.22.004)

• 1) That Council direct staff to issue a Notice of Decision to draft approve Subdivision File No. 19T(W)-22.002 and ZBA.22.004, subject to the conditions of draft plan approval as set out in Attachment 3 to Report No. DS-033-24, in accordance with Section 51(31) of the Planning Act; and

  2) That Council enact By-law 2024-079-ZO being a by-law to amend the Town of Whitchurch-Stouffville’s Comprehensive Zoning By-law 2010-001-ZO by applying site-specific zones and direct staff to issue a Notice of Passing; and 

  3) That Council confirm that notwithstanding that the proposed Zoning By-law Amendment as attached to this report is different from the Zoning By-law Amendment proposed at the June 29, 2022 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required. 

8.6

Report No. DS-034-24 Proposed Request for Extension of Draft Approval for Draft Plan of Subdivision – 11776 Highway 48 [File No. 19T(W)-20.004]

• 1) That Draft Plan Approval for Subdivision File 19T(W)-20.004, be extended for a period of three (3) years, with a revised lapsing date of July 20, 2027. 

8.7

Report No. CS-007-24 Aurora War Memorial 100th Anniversary, Collaboration

• 1) That Council receive Report No. CS-007-24 for information.

8.1

Report No. DS-029-24 Recommendation Report: Proposed Town-Wide Zoning By-law Amendments - Additional Residential Units (File No. ZBA24.003)

• 1) That Council confirm that notwithstanding the proposed Zoning By-law Amendment is different from that proposed at the May 1, 2024 Statutory Public Meeting, the revisions are minor in nature and no further Statutory Public Meeting is required in accordance with Section 34(17) of the Planning Act; and 

  2) That Council enact By-law No. 2024-078-ZO, as amended, being a by-law to implement the regulations for Additional Residential Unit in the Comprehensive Zoning By-law 2010-001-ZO. 

• FROM:

  1. If the Parent Zone does not have a Maximum Lot Coverage provision, the Lot Coverage of existing Buildings and Structures is equal to the Maximum Lot Coverage permitted for the purposes of ancillary ARU’s.
     1. If the Parent Zone does not have a Maximum Lot Coverage provision, for new developments on vacant Lots the maximum Lot Coverage requirement is not applicable for the ancillary ARU.

  TO:

  • “If the Parent Zone does not have a Maximum Lot Coverage provision, the Lot Coverage of existing Buildings and Structures is equal to the Maximum Lot Coverage plus permissions identified in Table 1.”
• FROM:

  1. Balconies or rooftop patios are not permitted on ‘ancillary’ ARUs.

  TO:

  1. Balconies or rooftop patios are not permitted on ‘ancillary’ ARUs on lots with an area of less than 1500 square metres.

8.3

Report No. DS-031-24 Parks Plan and Parkland Dedication By-law Update Study

• 1) That the presentation from Ute Maya-Giambattista, Principal, O2 Planning and Design on Town of Whitchurch-Stouffville Parks Plan and Parkland Dedication By-law be received for information; and 

  2) That Council receive Report No. DS-031-24 for information.

8.8

Report No. FI-008-24 2024 Asset Management Plan – Non-Core Assets

• 1) That the presentation from Aman Singh and Akeel Ali, SLBC Inc. on the Town of Whitchurch-Stouffville Non-Core Asset Management Plan be received for information; and

  2) That Council approve the draft 2024 Asset Management Plan for current levels of service and the accompanying presentation. 

9.

Action Items Requiring Separate Discussion

10.

Member Motions

10.1

Member Motion from Councillor Acton, re: On-Street Parking on Brown Lane and Betula Gate

• That the proposed amendment and member motion, re: On-Street Parking on Brown Lane and Betula Gate be deferred until such time as when staff report back on the Parking By-law in the fall of 2024.

• NOW THEREFORE BE IT RESOLVED THAT the Parking By-law for parking improvements, Schedule III (Three (3) Hour Parking Exemptions) be amended on Brown Lane and Betula Gate, Delbert Circle, Miltrose Crescent and Fernglen Crescent as follows:

  • On the south side of Brown Lane between nos. 5 and 35,
  • On the east side of Brown Lane between nos. 32 (flankage) and 58,and
  • On the west side of Betula Gate between no. 6 and 22 Brown Lane (flankage)
  • On Delbert Circle, Miltrose Crescent and Fernglen Crescent to be reviewed and confirmed by staff
• WHEREAS housing affordability continues to be a challenge for many residents in the Town of Whitchurch-Stouffville; and

  WHEREAS multi-generational households are becoming more common; and

  WHEREAS the parking requirements for these multi-generational households exceed the parking available; and

  WHEREAS the driveway apron between the sidewalk and curb on Brown Lane and Betula Gate precludes a car parking in this area without contravening the Parking By-Law; and

  WHEREAS the right-of-way on Brown Lane and Betula Gate is a sufficient width that allowing overnight parking on the road will not adversely affect emergency response; 

  NOW THEREFORE BE IT RESOLVED THAT the Parking By-law for parking improvements, Schedule III (Three (3) Hour Parking Exemptions) be amended on Brown Lane and Betula Gate, as follows:

  •    On the south side of Brown Lane between nos. 5 and 35,
  •    On the east side of Brown Lane between nos. 32 (flankage) and 58, and
  •    On the west side of Betula Gate between no. 6 and 22 Brown Lane (flankage)

11.

By-laws

• That Council read the By-laws, Items 11.1 to 11.3 (inclusive), a first, second, third time and passed.

11.1

2024-077-RE BEING A BY-LAW to amend By-law 2019-092-RE, being a By-law to prohibit or regulate unusual noises or noises likely to disturb the inhabitants of the Town of Whitchurch-Stouffville.

11.2

2024-078-ZO BEING A BY-LAW to amend Comprehensive Zoning By-law 2010-001-ZO of the Town of Whitchurch-Stouffville – Sections 3, 4, 5, 5A, 8, 9 and 11 (DS-029-24).

11.3

2024-079-ZO BEING A BY-LAW to amend By-Law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-Law), as amended for the lands located at 5731 Bethesda Road (DS-033-24).

12.

New/Other Business

13.

Closed Session

• That Council recess into Closed Session at 3:08 p.m. to consider Items 13.1 to 13.4 (inclusive) with the following exceptions:

  • Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)).
  • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

13.1

Closed Meeting Minutes - June 5, 2024

13.2

Report No. CM-007-24 Collective Bargaining

Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)).

13.3

Report No. CM-008-24 Partial Servicing in Ballantrae-Musselman’s Lake

Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

13.4

6165 Vivian Road - Verbal Update

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Act, Sec. 239(2)(e)(f)).

14.

Reconvene in Public Session

14.1

Report No. CM-007-24 Collective Bargaining

• That Council authorize staff to proceed as directed in Closed Session.

14.2

Report No. CM-008-24 Partial Servicing in Ballantrae-Musselman’s Lake

• That Report No. CM-008-24 Partial Servicing in Ballantrae-Musselman's Lake be deferred until end of 2024 once further clarity from the Province has been received. 

14.3

6165 Vivian Road Update

15.

Confirmatory By-law

• That Confirmatory By-law 2024-080-MS be approved.

16.

Adjournment

• That there being no further business, Council adjourned the meeting at 3:56 p.m.