Town of Whitchurch-Stouffville
Council Agenda

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Council Chambers
111 Sandiford Drive

Anyone wishing to speak to Staff Reports listed on the
agenda may attend the meeting in person or
electronically.
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day of the meeting.
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townofws.ca/cmlivestream
Council Meetings will be video-recorded and made
available online at townofws.ca/councilcalendar

1.
Call to Order

  

2.
Town Land Acknowledgement

  

3.
Declaration of Pecuniary Interest

  

4.
Adoption of Minutes

  

5.
Recognitions

  

6.
Presentations

  

7.
Deputations

  

8.
Consent Agenda

  

8.1
Report No. DS-004-25 Applications for Official Plan Amendment and Zoning By-law Amendment at 6031 and 6037 Main Street (File Numbers: OPA24.001 and ZBA24.005)

This item has attachments.  
    1. That staff bring forward an Official Plan Amendment By-law to amend the Town of Whitchurch-Stouffville’s Official Plan by including a new site-specific provision within the Western Approach Mixed Use Area; and
    2. That staff bring forward a Zoning By-law to amend the Town of Whitchurch-Stouffville’s Comprehensive Zoning By-law 2010-001-ZO by applying Site-Specific zones; and
    3. That Council confirm that notwithstanding that the proposed Official Plan amendment and Zoning By-law amendment as attached to this report is different than the Zoning By-law amendment as proposed at the May 13, 2024, Public Meeting, the revisions are minor in nature and that no further Statutory Public meeting is required.

8.2
Report No. EPW-005-25 2024 Drinking Water Annual and Summary Reports for the Ballantrae/Musselman’s Lake and Stouffville Drinking Water Systems and 2024 Top Management Review Minutes

This item has attachments.  
    1. That Council endorse Version 11 of the Town’s Operational Plan that serves to document the Town’s Quality Management System and demonstrate conformance with the Provincial Drinking Water Quality Management Standard; and

    2. That Council receive the 2024 Top Management Review Minutes for information.

8.3
Report No. FI-003-25 Strategy to Address the Impacts of U.S. Tariffs on the Town of Whitchurch-Stouffville’s Procurements and Interim Procurement By-law Amendment

This item has attachments.  
    1. That Council increase the Chief Administrative Officer’s (CAO) delegated award approval authority for non-competitive procurements from $100,000 to align with the Canadian Free Trade Agreement (CFTA) thresholds as an interim measure to award contracts to non-U.S. contractors until January 2026; and
    2. That Council authorize staff to leverage the Canada European Union Comprehensive Economic and Trade Agreement (CETA) thresholds to acquire Canadian goods and services through competitive bidding among Canadian contractors only; and
    3. That Council authorize the Chief Administrative Officer and the Commissioner of Finance to manage funding sources required to address any additional budget requirements, as a result of the impact of tariffs; and
    4. That staff continue to assess the impacts and risks of tariffs on the Town of Whitchurch-Stouffville’s current contracts and procurements and develop further procurement strategies in collaboration with other municipalities that minimize exposure to tariffs, including assessing options for alternatives to U.S. goods and services where possible.

8.4
Report No. FI-001-25 2024 Statement of Remuneration and Expenses for Members of Council and Council-Appointed Committees

This item has attachments.  
    1. That Council receive Report FI-001-25 for information.

8.5
Report No. FI-002-25 Pay-on-Demand Surety Bond and letter of Credit Policy

This item has attachments.  
    1. That Council receives the report entitled “Pay-on-Demand Surety Bond and Letter of Credit Policies.”
    2. That Council approves the Pay-on-Demand Surety Bond Policy as set out in Attachment 1.
    3. That Council approves the Letter of Credit Policy as set out in Attachment 2.

9.
Action Items Requiring Separate Discussion

  

10.
Member Motions

  

10.1
Member Motion, re: Town Crier

This item has attachments.  

  • Moved: Mayor Lovatt
    Seconded: Councilor Bartley 

    WHEREAS the Town of Whitchurch-Stouffville has a rich history, including the tradition of having a Town Crier; and

    WHEREAS Marcel Bossi was Town Crier for over 25 years, but sadly passed away in 2016; and

    WHEREAS the Town has not had a Town Crier since Marcel Bossi’s passing; and

    WHEREAS the reintroduction of a Town Crier could enhance community engagement, promote local events, and preserve the Town's historical traditions;

    NOW THEREFORE BE IT RESOLVED THAT Council direct staff to investigate the feasibility of reintroducing a Town Crier, including potential costs, local benefits, and that a selection process be formed for members of the community who may wish to be considered as Whitchurch-Stouffville's next Town Crier.

10.2
Member Motion, re Energy Audit & Strategy for Offsetting Energy Usage

This item has attachments.  

  • Moved: Mayor Lovatt
    Seconded: Councilor Sherban

    WHEREAS the Town of Whitchurch-Stouffville is committed to sustainability and reducing its environmental impact; and

    WHEREAS the Town of Whitchurch-Stouffville has published the Energy Conservation and Demand Management Plan 2024-2029 which identifies opportunities for actions and potential savings where energy efficiency can be improved; and

    WHEREAS developing a strategy for offsetting the Town's energy usage will contribute to the Town's sustainability goals and reduce its carbon footprint;

    NOW THEREFORE BE IT RESOLVED THAT Council directs staff to conduct an energy audit of Town facilities and report back to council opportunities to offset the Town's energy usage, including potential costs, benefits, and implementation timelines and report back to council before the end of the year.

11.
By-laws

  

12.
New/Other Business

  

13.
Closed Session

  

14.
Reconvene in Public Session

  

15.
Confirmatory By-law

  

16.
Adjournment

  
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